Privacy Policy
Last Updated: 15 August 2025
Welcome to Notary Assistant. We are committed to protecting your privacy and handling your data in a transparent manner. This Privacy Policy explains how we collect, use, and protect your personal information when you use our platform.
1. Information We Collect
We collect various types of information in connection with the services we provide, including:
- Personal Identifiable Information: This includes names, addresses, email addresses, phone numbers, and professional notary credentials.
- Biometric Data: As part of our notarization process, we collect and store fingerprints and photos of the parties involved. This data is encrypted and handled with the highest level of security.
- Document Data: We store copies of the documents you upload for notarization, along with the generated certificates and audit trails.
- Usage Data: We automatically collect information on how you access and use the platform, such as your IP address, browser type, and the pages you visit.
2. How We Use Your Information
Your information is used for the following purposes:
- To provide, maintain, and improve our services.
- To authenticate users and verify identity during the notarization process.
- To generate and store notarization certificates and audit logs as required by law.
- To communicate with you about your account, transactions, and updates to our services.
- To monitor and analyze usage to enhance platform functionality and user experience.
- To ensure compliance with legal and regulatory obligations.
3. Data Security and Storage
We take the security of your data seriously. All information is stored on secure servers with robust encryption protocols, including AES-256 for data at rest and TLS/SSL for data in transit. Biometric data is stored with additional layers of security. Access to this data is restricted to authorized personnel only, and we perform regular security audits.
4. Sharing Your Information
We do not sell, rent, or trade your personal information to third parties. We may share your information with:
- Service Providers: Third-party vendors who assist us in operating our platform, such as cloud hosting providers and payment processors, are bound by strict confidentiality agreements.
- Legal Authorities: We may disclose your information if required by law or in response to valid legal processes, such as subpoenas or court orders.
5. Your Rights
You have the right to access, update, and request deletion of your personal information, subject to legal requirements. Due to the nature of notarization, certain data, such as notarization records, may be subject to legal retention periods and cannot be deleted. To exercise your rights, please contact us at the email address provided below.
6. Changes to this Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date. Your continued use of the platform after these changes constitutes your acceptance of the new policy.
7. Contact Us
If you have any questions about this Privacy Policy, please contact us:
- Email: ramesh.k@softwarekraft.com
- Phone: +91 7038338866