How to verify a certificate
To verify a certificate, open notary-assistant.com/verify, enter the certificate’s Registration No and the Identification No of one of the parties, and select Verify. If both match a published registration, the page shows the certificate with personal details masked.
- Find the registration number. On the certificate it is labelled “Registered Serial No”.
- Find a party’s identification number. This is the ID number recorded for one of the executing parties on the registration, for example the number on their identity document.
- Open the verification page at notary-assistant.com/verify and type both numbers into the matching boxes, Registration No and Identification No.
- Select Verify and compare the result with the certificate in front of you.
Why two numbers are needed
The registration number alone is not enough. Requiring a party’s identification number as well means a stranger cannot browse or guess their way through the records: only someone who already holds the certificate details can retrieve a result.
What the result shows
- The notary office’s name and address, the registered serial number and the registration date.
- The type of document.
- Each party’s name, address, identification number and mobile number, masked so only part is visible.
- For each party, whether a digital photo, thumb impression and signature are on record. The images themselves are not shown on the public page.
What verification does and does not prove
| Verification confirms | Verification does not confirm |
|---|---|
| A registration with that number was published by a notary on Notary Assistant. | That the contents of the document are true or legally valid. |
| The ID number you entered belongs to one of its parties. | That the person in front of you today is the person on record. Compare their ID, and ask the notary if unsure. |
| The recorded document type and registration date. | Anything about notarizations made outside Notary Assistant. |
| That photo, thumb impression and signature were captured for each party. | The notary’s own authority to practise. Check that with the appointing authority. |
When in doubt, ask the notary. The certificate names the notary office that issued it. Contact them directly if anything does not look right.
If verification fails
- Check both numbers carefully. Letters and digits such as O and 0, or I and 1, are easy to mix up.
- Enter them exactly as recorded. The identification number must belong to a party on that registration.
- A registration that has not been published cannot be verified.
- A failed check does not by itself prove a certificate is fake, because numbers are often mistyped. But do not rely on a certificate you cannot verify: contact the notary office named on it.
Frequently asked questions
Who can verify a certificate?
Anyone who holds the certificate details: a bank, a court clerk, a registrar’s office, or one of the parties. They need the registration number and the identification number of a party on that registration.
Do I need an account to verify?
No. The verification page is public and needs no login.
Can I see the parties’ full details or their photos?
No. Personal details are masked on the public page, and photos, fingerprints and signatures are not displayed. The notary holds the full record.